GDPR / Privacy Policy

Data – what data do we store about you?

When you join the Friends of Kilminorth Woods (FofKW), you will be asked complete a membership form.

This will ask for your name and contact details.

The Chair and the Membership Secretary store this information so that they can e-mail or telephone you to give you details about our events and other information relevant to being a member of a Friends Group, such as details about e.g. planning applications affecting the Kilminorth Woods area. The Treasurer may also request this information regarding payment of subscriptions.

If you decide that you do not wish to renew your FofKW membership, your details will be removed from the Membership Secretary’s personal computer (PC) immediately upon being advised that you no longer wish to be a member, or within 28 days of a final e-mail being sent to you regarding membership.

You may also have been asked to complete a form for Gift Aid, if you currently pay Income Tax, enabling us to collect a contribution from the Government.

In order to request Gift Aid, the Treasurer provides the Inland Revenue with your name, address and postcode, and the amount of your donation or membership. This is stored as a schedule by the Treasurer on his/her personal computer (PC).

All paper information regarding Gift Aid is stored for 7 years, and then destroyed using a crosscutting shredder.

All information about you is stored securely on the PCs of the Chair, Membership Secretary and, where relevant, by the Treasurer’s PC in their private homes, and is not shared with any other person or body without your permission.

Please note that the Friends of Kilminorth Woods Group is exempt from registering with the ICO (Information Commissioner’s Office) as personal information is held solely for the purposes of running the Group, and is not, as such, processed.

The Friends of Kilminorth Woods website uses cookies. When you visit the website for the first time, you will be asked to consent for us to use cookies. Cookies are placed by our website host, Create, and Friends of Kilminorth Woods does not have direct control over cookies.

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used in order to (for example) make websites or services work, or to work more efficiently, as well as to provide reporting information. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

The website uses essential/session cookies and analytical/performance cookies. Essential/session cookies are strictly necessary cookies that enable the site to function as intended. Analytical/performance cookies enable our website host, Create, and Google Analytics to monitor the performance of your site (page loading speeds, etc.) to ensure that everything is functioning correctly. For more information, visit https://www.create.net/support/what-cookies-does-my-website-use. We receive anonymised information from Google Analytics about traffic to our site.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. Read how to control and delete cookies.